Free wedding QR code sign templates, ready to print
Paste the link to your photo gallery, pick a layout, and download a print-ready table card or welcome sign. Six designs, your colours, a proper vector QR code — and no email address in the way of the download button.
It all happens in your browser. Your gallery link is never sent to us, never stored and never logged — and the tool works just as happily with a link from anywhere else.
Three decisions, then you are printing
- 1
Paste the link your guests should land on
Whatever address holds the photos — a PhotoCheese gallery, a shared album, a folder somewhere else. The tool tidies it up, drops any campaign junk on the end, and encodes what is left. Short links make coarser codes, and coarser codes are the ones phones lock onto from across a table.
- 2
Write the two lines that do the work
A headline and one instruction. “Scan the code — no app needed” outperforms anything cleverer, because the question in a guest’s head is not what this is, it is whether it will cost them a download. Names, a date or a hashtag are optional and every field can be left empty.
- 3
Pick a layout, then test the code on screen
The preview is a live code, not a picture of one. Lift your phone, scan the screen, and check it opens what you expect before anything is printed. If the code would come out too small for the layout, we hold it at the minimum size and tell you why.
Where the signs go, and how to print them
A QR code fails for boring reasons: it was printed too small, it was printed on something shiny, or nobody looked at it. All three are fixable before the day.
A 5 × 7 in or A6 card standing next to the flowers, at eye level for someone sitting down. This is the one that collects most of the night’s photos, so print more of these than anything else — one per table, plus a couple of spares for the ones that end up under a plate.
The 8.5 × 11 in or A4 size, propped by the seating plan or the welcome sign where everybody already stops. People read this one from a step or two back, which is why the code on it prints at 50 mm minimum rather than 25.
Anywhere guests stand still with a drink in one hand and a phone in the other. Two minutes of queueing is the best scanning conditions you will get all evening.
Card stock, not paper
250–300 gsm for table cards. Ordinary paper curls in a warm room by nine o’clock and stops standing up, which is the practical reason a card fails, not the design.
Print at 100%, never “fit to page”
Scaling to fit shrinks the code below the size we held it at. In the print dialog, set scale to 100% or “actual size”, and turn borderless off unless you asked for bleed.
Matte beats gloss
Gloss and lamination throw candlelight straight back at the camera, and a phone hunting through a highlight is a guest giving up. Matte or uncoated stock reads in almost any light.
Scan one before you print fifty
Print a single card, walk it to the darkest corner of your kitchen, and scan it with the oldest phone in the house. Whatever is wrong will be wrong there first.
The files themselves are made for printers rather than for screens. The PDF carries a vector code — real squares, not a scaled-up image — with error correction at level Q, so a thumbprint or a fold across a corner still reads. Fonts are embedded, so the print shop does not need to own them. The 4-per-sheet layout tiles A6 cards exactly onto A4 with faint cut guides, which is the cheapest way to do a room of twenty tables. And 3 mm of bleed with trim marks is one checkbox away if somebody has asked you for it.
What the code should point at
A sign is only half of it — the code has to land somewhere a guest can actually add a photo from the phone in their hand. That is what PhotoCheese is: guests scan, the browser opens, they upload, and every photo from the day ends up in one gallery instead of seventeen group chats. You can open a real one and add a photo to it yourself before you decide anything, or make a free gallery and paste its link into the tool above.
If you are still working out the shape of the day, there is more on collecting photos across a whole wedding, and on how a wedding photo QR code actually works. And if the link you paste above points somewhere else entirely, that is fine — the sign is yours either way.
Questions about the sign maker
Yes, and in the boring, complete sense of the word. There is no account, no email address to hand over, no watermark laid across your design and no paid tier holding the good templates hostage. You paste a link, you download a file. The only thing we ask for is the small "Made with PhotoCheese" line in the footer of the sign, which is how anybody else finds the tool.
No. Whatever web address holds your photos is what gets encoded — a shared album from your phone, a folder your photographer set up, a page on your wedding website. The tool never checks where the link points, because a printable QR code card is useful whether or not you ever become a customer. If you do not have a link yet, there is a button above the field that makes you a free PhotoCheese gallery in about a minute.
It does not leave your browser. The code is encoded on your machine, the card is drawn on your machine, and the PDF is written on your machine — there is no upload step and no request back to us carrying your link. Your work in progress is kept in this browser’s local storage so a refresh does not lose it, and clearing your browser data clears that too.
About 2.5 cm across is the floor for a table card someone leans over, and 5 cm or more for a sign people read from a couple of steps back — the rough rule is a tenth of the distance it is scanned from. The tool holds those minimums for you: if the layout would squeeze the code below them it clamps it and says so, rather than quietly printing something a phone cannot find.
That is what the sheet layouts are for. A6 cards tile four to an A4 sheet exactly, with faint cut guides down the middle, and 5 × 7 in cards go two to a US Letter sheet. Print at 100% rather than "fit to page", use 250–300 gsm card if you have it, and cut with a craft knife and a ruler rather than scissors. One sheet of card makes four table cards for a few pence.
A PDF at true page size with the QR drawn as vector shapes rather than a scaled-up image, the fonts embedded so nobody needs to own them, and optional 3 mm bleed with trim marks if your printer asked for those. There is also a 300 DPI PNG, which is the one to text to whoever is doing the printing. Both are print-resolution regardless of what your screen is doing.
Usually, and we tell you when it will not. Phones read dark codes on light paper, so every curated palette pairs a light background with a dark ink. If you set your own two colours and the contrast drops below what a camera can handle, a plain warning appears under the preview before you can print a hundred of them. The code on screen is live, too — scan the preview with your own phone as the last check.
Never, because there is nothing in the middle. The code encodes your link directly rather than pointing at a redirect we own, so there is no account to lapse and no service that can switch it off. As long as the address you pasted still works, so does every card you printed.
Yes — your design stays in this browser, so opening the page again puts every field back where you left it. Change a word, pick a different layout, download again. If you are working on a shared computer and would rather not leave it behind, clearing your browser data for this site wipes it.
Of course. The words are all editable, so the same table card works for a birthday, a christening, a leaving do or a village hall party — anywhere a "scan to upload photos" sign beats asking sixty people to remember to send them on.
The card is free. The gallery behind it is the easy part.
Make a gallery in about a minute, paste the link into the tool, and print. Free to start, $49 one-time when you’re ready.