Every photo from the event, without the chase email.
Conferences, away days, launches and awards nights. Attendees scan a code on the registration desk and upload from the phone they already have — and your marketing team exports the lot the next morning, in full quality, in one file.
You hired one photographer for a six-room event.
They are good, and they are one person with one set of contracted hours. Everything outside those hours and outside whichever room they are standing in exists only on attendee phones — which is to say, most of the event, and disproportionately the parts that look like people enjoying themselves.
The usual recovery is a chase email. Someone in marketing asks four colleagues for their photos, gets two replies, receives a Drive link nobody has permission to open, and produces the recap post eleven days later using three images from the photographer’s gallery. This is not a people problem. There was never a place to put anything.
What is missing is not more photography. It is somewhere obvious to put a photo while you are still standing in the room, and a single file to take away afterwards.
What usually happens
- A chase email to four colleagues
- A Drive link nobody has permission for
- An event hashtag three people used
- A recap post published eleven days late
The desk, and the first hour
Lanyards, the coffee queue, people finding colleagues they have only ever seen in a video call. Your photographer is still setting up, and this is the hour that actually looks like your event.
Keynote and breakouts
One photographer, six rooms. Whichever breakout they are not standing in produces no usable images at all — and it is often the one that went best.
The stand, mid-conversation
Staffed stands photograph badly on purpose: the good shots are the unposed ones taken by whoever happened to be there, and those live on the phones of people who do not work in marketing.
Dinner and awards
The part everyone remembers, in low light, after the photographer’s contracted hours have ended. Fifty phones are up for every award and none of those photos reach you.
The marketing team’s asset library
This is the point of the exercise. Somebody has to produce a recap post, a case study and next year’s landing page, and today they do it by messaging four colleagues and waiting. One export instead: every photo, full quality, in a ZIP, before the debrief.
A week before, on the day, the morning after.
Create the gallery, set the date, turn on the approval queue, and add whoever is running the room as a collaborator. About a minute, and the QR goes into your signage artwork in time for print.
On the registration desk, on the table cards at dinner, on the holding slide between sessions. Attendees scan with the camera they already have — no app, no account, no corporate login.
Approve what should be public, then download the lot as a ZIP of full-quality originals. Your recap goes out the same day instead of the following week.
Try it on something small first.
Free costs nothing and needs no card, so an all-hands or a team lunch is a sensible way to see how many people actually scan before you commit it to the annual conference.
The questions procurement asks, answered plainly.
Including the three answers that are not in our favour. You are going to find these out anyway, and finding them out from a page is cheaper for both of us than finding them out a week before the event.
Card checkout is self-serve and instant, and your PDF invoice is in your dashboard the moment it clears. Paddle is the merchant of record, so VAT is handled and you enter your company name and VAT number at checkout.
Purchase orders and bank transfers are not self-serve. Email [email protected] and we will raise an invoice — we do this for companies who cannot put an event on a personal card.
Photos are stored on Cloudflare R2, encrypted in transit and at rest, and served only to your gallery. Nothing automated ever inspects the contents of an image — no AI, no training, no advertising. The full detail is on our security page.
We do not offer a guaranteed storage region today. If your policy requires data to stay in the EU, we are not the right fit yet — and we would rather you knew that now than at review.
We are Codingo d.o.o. We honour GDPR and CCPA access and erasure requests, we do not sell data, and deleting a photo erases the file rather than hiding it. Retention is a fixed window you can see from day one.
We hold no SOC 2 or ISO certification and we have no standard DPA to send you. If your legal team needs one, email us and we will talk about it honestly rather than send a template we cannot stand behind.
Set the gallery’s theme colour and it carries through the guest upload page and the Photo Wall. Write your own welcome message at the top of the upload screen, and put a full-bleed background image behind the Photo Wall — which is where most teams put a branded slide.
There is no logo upload. A branded gallery header is on our list and is not built, so please do not promise your brand team one.
On Expert, switch the gallery to manual pre-approval. Every upload lands in a pending list only your team can see; nothing shows in the gallery or on the Photo Wall until someone taps approve. Any number of collaborators can work the queue, and it is one tap per photo.
Free and Pro have no approval queue — photos appear as they arrive. This is the honest reason we suggest Expert for company events rather than treating it as an upsell.
On Pro and Expert, one tap downloads the entire gallery as a ZIP of the original files — not compressed previews. Your marketing team unzips it into whichever drive they already use, and the recap goes out that day.
There is no Drive or SharePoint integration, and we are not going to imply one. It is a file you download and put somewhere.
Running several events a year? Galleries are priced per event, and there is no annual plan or seat licence today — four events is four purchases. What there is: one login holding all of them, collaborators shared across them, and two people who answer their own email. If you want it invoiced in one go, or you want to talk through whether this fits your policy at all, get in touch — you will reach Marina or Ivan, not a form.
On the desk, on the table, on the holding slide.
Every gallery comes with its own code. Put it into your signage artwork, print it as table cards for dinner, and drop it on the screen between sessions. Attendees point a camera at it and are uploading seconds later — no app store, no venue wifi password, no corporate login.
This one is real: point your phone at it and you’ll land in our live demo gallery.
your photos
Before you take this to anyone internally, go and look at a real gallery the way an attendee would. There is no signup wall in front of it and no demo video — it is the actual product, which is a slightly unusual thing to be able to say in this category.Open a real gallery
your photos
The screens are already hired. Use them.
Cast the gallery to the screens between sessions and the event plays itself back live. It fills the awkward ten minutes before a keynote, it makes the room notice the gallery exists, and on Expert nothing reaches the wall until your team has approved it.
An office manager, not a maid of honour.
Whoever is holding the clipboard should not also be the only person who can see the gallery. Add the events team, marketing, and whoever is on the approval queue — they all work from their own phones, and the queue can be shared so no single person is approving photos through dinner.
Where your attendees’ photos actually go.
You are about to ask several hundred people, some of them customers, to upload photos to a domain they have never seen. That deserves a straight answer rather than a trust badge, so here is ours — including the parts we cannot promise.
There is no attendee sign-in, which is what makes it usable by four hundred people in a foyer. It also means we cannot restrict a gallery to your domain or verify that a viewer attended. The link is the access control, and one switch takes the gallery off the web entirely.
The link that opens the gallery is the link that uploads to it. For a code on a registration desk that is the point. For anything you would rather control, Expert’s approval queue means an upload is not the same thing as a publication.
Every gallery page asks search engines to skip it, and our robots file blocks the path outright. Galleries are not listed anywhere on our site. Chat apps still draw a link preview when someone shares the URL — that is a preview being fetched, not a page being indexed.
No model is trained on your photos, nothing is sold, nothing is advertised against, and we do not use customer photos as examples on this site. There is no feature anywhere in PhotoCheese that reads the contents of an image.
Removing a photo deletes it from storage rather than hiding it from the page, and the same is true of a whole gallery. An attendee can also withdraw their own upload from the phone they sent it from, without going through you.
Uploads close 90 days after the event date on Expert, 30 on Pro. The gallery then expires — a year on Expert, three months on Pro — and the files are wiped a month after that. We email you 15, 7 and 1 days before the end.
A link is a link. We have no attendee list, so we cannot tell you that only attendees opened the gallery, and we cannot stop a link being forwarded. There are no gallery passwords today and no domain restriction. If that is a problem for your event, the approval queue on Expert is the control that actually exists: nothing is published until your team publishes it.
Two smaller things worth knowing before you circulate this internally. Photos arrive exactly as the phone took them, so one can still carry the location it was taken in. We are working on stripping that out. And each photo has its own direct file link: if someone saves that link, it keeps working until the file is deleted, whatever the gallery does in the meantime.
— Marina & Ivan
We’re Marina and Ivan. We started PhotoCheese after a friend’s wedding, where the couple spent weeks chasing guests in a group chat for photos they’d already taken.
We built it after watching an event’s photos die in a shared-drive link nobody had permission for. PhotoCheese is made by Codingo d.o.o., a company of two people, and the two of us answer the support email ourselves — which is worth knowing either way when you are deciding whether to put a company event through a small vendor.
One payment, per event.
Expert is the one we recommend for company events, and the only plan with the approval queue. There is no subscription, no seat licence and no renewal — you pay once, for this event.
For trying it at an all-hands.
For a team day or a small launch.
For conferences and awards nights.
Comparing event photo platforms before you decide? See our current, source-linked GuestPix and Kululu comparison.
Not sure yet? Look around a real gallery firstEvent further off? We’ll nudge you nearer the time.
Tell us the date and we’ll remind you a week before, with your QR card ready to print. No account, no setup today.
Corporate questions, answered.
Card checkout is self-serve and instant, and your PDF invoice is in your dashboard the moment it clears — Paddle is the merchant of record, so VAT is handled and you can enter your company name and VAT number at checkout. If your finance team needs a purchase order or a bank transfer instead, email [email protected] and we will raise an invoice. We do this for companies who cannot put an event on someone’s personal card, which is most of them.
Celebration still months away? Leave your date and we’ll remind you a week before.
If the event you are actually planning is the office Christmas party, that page covers the same product with the moderation question front and centre, which at a December party is the whole question. If it is a graduation or a school event, that page has the under-18 answer written out properly. Everything else we cover is on the occasions hub. Anything we haven’t answered here, email us — a real person replies, usually the same day.
Your attendees are already taking the photos.
Set up your event gallery in about a minute. Free to start, $99 one-time for company events, invoicing available.